[Rigf_program] Summary sessions - was: Re: [For Review] APrIGF tentative program
Wu Kuo
kuoweiwu at gmail.com
Sun Jul 14 19:19:29 HKT 2013
Fine to me. I am joking. :-)
Kuo Wu
從我的 iPad 傳送
Yoshihiro Obata <yobata at ap.equinix.com> 於 2013/7/14 下午12:01 寫道：
> Dear Kuo,
>
> I agree with the host that 3 regional sessions in parallel is
> operationally the most that they can handle. Even 3 is tough considering
> you need 3 video streams and 6 voice streams (3 English translated and 3
> original) up and 3 stenography streams down with many people accessing the
> Internet and even downloading the streams. It is not easy on an adHoc
> network with Wireless LAN. Secondly, if they do not hire a professional
> organizer who understands the process, even 3 parallel sessions will
> occupy one person full time. I ran crazy around the rooms even with 6 or
> 7 full time staff also with sponsor issues, payment issues and so on,
> which did not give me time to attend any session.
> Maybe one improvement is to allocate chairs for each track so that they
> will 1) attend all sessions of his track, 2) manage session reports, 3)
> summarize the track, 4) report in plenary instead of the session chairs,
> 5) report in IGF Bali. As you know, the toughest is 1) since most of the
> attendees have their personal interest and often personal work in parallel.
>
> Sincerely,
> Yoshihiro Obata
>
> On 2013/07/13 16:33, "Wu Kuo" <kuoweiwu at gmail.com> wrote:
>
>>
>> Paul Wilson 於 2013/7/13 下午3:15 寫道：
>>
>>> Dear all,
>>>
>>> I realise I made a mistake in the proposed revised programme, because
>>> we cannot have 4 sessions in parallel.
>>>
>>> It seems we need another solution to avoid having wrap-up sessions
>>> running in parallel with each other. :-(
>>
>> Why not? :-)
>>
>>
>> Kuo Wu
>>
>>>
>>> Please ignore the V2 programme which I sent, and revert to Pablo's
>>> earlier "tentative programme" attached.
>>>
>>> Paul.
>>>
>>> <APrIGF-tentative-program-draft.xlsx>
>>>
>>>
>>> On 12/07/2013, at 10:54 PM, Paul Wilson <pwilson at apnic.net> wrote:
>>>
>>>> Dear all,
>>>>
>>>> Regarding the "Summary" sessions, I suggest that we clarify and agree
>>>> on the purpose of these sessions, and the format, and then decide on
>>>> the final scheduling.
>>>>
>>>> In my mind, the purpose of a "wrap-up" session for each track is
>>>> actually not to summarise the sessions, because I don't think that this
>>>> adds much value (and can also be very boring as Hong said). I think
>>>> the better purpose is to synthesise the sessions and try to arrive at a
>>>> consensus outcome or conclusion in some form, for each track. This
>>>> could involve a panel of the session chairs, with audience
>>>> participation. And perhaps it also needs to appointment of a "Track
>>>> Chair" who can lead and drive the process.
>>>>
>>>> If we take this approach then the wrap-up sessions will be quite
>>>> substantial (perhaps 90 minutes each) and so it is better not to try to
>>>> combine them together. It may be a preferable however not to run any
>>>> wrap-ups in parallel with each other, as they currently are.
>>>>
>>>> So attached is an adjusted programme, with some rearrangement to avoid
>>>> wrap-ups in parallel.
>>>>
>>>> (Also all wrap-ups here are extended to 90 minutes, except the last
>>>> one, due to time pressure).
>>>>
>>>> Interested to hear what you all think.
>>>>
>>>> Paul.
>>>>
>>>> <APrIGF-tentative-program-draft-2.xlsx>
>>>>
>>>>
>>>> On 11/07/2013, at 10:27 PM, Yoshihiro Obata
>>>> <yo_obata at xf6.so-net.ne.jp> wrote:
>>>>
>>>>> In fact, we did.a 3 minutes reporting by everyone. Since some.chairs
>>>>> have left I had to read out some of them.
>>>>>
>>>>> Yoshi
>>>>>
>>>>> 2013/07/11 19:52 "Hong Xue" <hongxueipr at gmail.com>:
>>>>> Hi, last year, each WS Chair submitted a written report but did not
>>>>> make the presentation at the closing session. A 125-minute reporting
>>>>> session at the end sounds both long and boring. We need alternative
>>>>> approach.
>>>>>
>>>>> Hong
>>>>>
>>>>>
>>>>> On Thu, Jul 11, 2013 at 8:58 AM, kilnam chon <chonkn at gmail.com> wrote:
>>>>> all,
>>>>>
>>>>> is anybody familar with IGF's practice on summary and summary session
>>>>> (and workshop report)?
>>>>>
>>>>> if we allocate 5 minutes to each workshop, we would need 125 minutes,
>>>>> and we need time for discussion. it looks like we need 180 minutes.
>>>>>
>>>>> chon
>>>>> PS: are we asking each workshop chair to make the workshop report
>>>>> like IGF in text and/or ppf? we may use them to report at summary
>>>>> sessions.
>>>>>
>>>>>
>>>>> On Thu, Jul 11, 2013 at 9:41 AM, Dongman Lee <dlee at cs.kaist.ac.kr>
>>>>> wrote:
>>>>> Dear all,
>>>>>
>>>>> I'd like to suggest to have a single summary session, instead of
>>>>> three separate ones, along with the closing plenary so that all the
>>>>> participants could get a grasp on what have been discussed during the
>>>>> meeting.
>>>>>
>>>>> Regards,
>>>>>
>>>>> Dongman
>>>>>
>>>>> 2013-07-10 오후 6:21, Pablo Hinojosa 쓴 글:
>>>>>> Dear all,
>>>>>>
>>>>>> As agreed in our last conference call (see below), attached you will
>>>>>> find a draft program (still preliminary) for the APrIGF event. This
>>>>>> program has been discussed with the local hosts.
>>>>>>
>>>>>> Notes about this proposal:
>>>>>> • Workshop proposals have been categorised in 4 tracks, similar to
>>>>>> the main themes of the global IGF: multistakeholder/enhanced
>>>>>> cooperation; openness; access and security.
>>>>>> • These tracks run in parallel with a limit of three simultaneous
>>>>>> sessions due to availability of interpretation, stenographers and
>>>>>> live streaming.
>>>>>> • The program includes 23 workshops, which got the highest scores
>>>>>> by the evaluation process. It includes two additional workshops
>>>>>> proposed by the local host, one on security, another one on access.
>>>>>> • There is an orientation session at the start of the event; four
>>>>>> "summary sessions" at the end of each track; an opening and closing
>>>>>> plenaries and a meeting lunch of the APrIGF MSG.
>>>>>> This program still requires improvement and hence a request for your
>>>>>> prompt feedback. Perhaps those in this list attending the ICANN
>>>>>> meeting in Durban could meet. We should find the earliest opportunity
>>>>>> to have the next conference call --if APrIGF Secretariat could help
>>>>>> to organise that would be welcomed.
>>>>>>
>>>>>> Thank you and best regards,
>>>>>> Pablo Hinojosa
>>>>>>
>>>>>> From: Pablo Hinojosa <pablo at apnic.net>
>>>>>> Date: Saturday, 6 July 2013 1:13 PM
>>>>>> To: "<rigf_program at ap.rigf.asia>" <rigf_program at ap.rigf.asia>
>>>>>> Subject: [Rigf_program] [Notes Attached] Conference call Friday
>>>>>>
>>>>>> Dear all,
>>>>>>
>>>>>> Below some notes from the conference call yesterday for your
>>>>>> comments.
>>>>>>
>>>>>> ---
>>>>>> Participants: Kilnam Chong, Boyoung Kim, Keith Davidson, Chery
>>>>>> Langdon-Orr, Hong Xue, Paul Wilson, Sylvia Cadena, Pablo Hinojosa,
>>>>>> Duangthip Chomprang, Ji-Young, Asif Kabani
>>>>>> Apologies: Adam Peake, Kuo Wu, Save Vocea, Yannis Li, Kenny Huang,
>>>>>> Dongman Lee
>>>>>> • The group considered the preliminary evaluation results of the
>>>>>> workshop proposals for APrIGF –circulated 07/04 by Paul Wilson to the
>>>>>> list- and discussed the following questions:
>>>>>> • How to accommodate the highest scored workshops into the
>>>>>> available time-slots to create a draft program for the APrIGF?
>>>>>> • What workshops could be merged or combined into longer sessions;
>>>>>> i.e. on multistakeholderism or open data?
>>>>>> • How diversity and multistakeholderism will be guaranteed in each
>>>>>> of the sessions?
>>>>>> • Whether the workshop proposals could be structured in a manner
>>>>>> compatible with the global IGF main themes?
>>>>>> • Whether there will be a formal dedicated APrIGF wrap-up session
>>>>>> to debrief and plan for next events?
>>>>>> • Whether specific workshops proposed by the local hosts could fit
>>>>>> into the program?
>>>>>> • How the workshops will be moderated or facilitated?
>>>>>> • The group agreed on the following courses of action:
>>>>>> • To develop a draft program with the highest ranked workshops
>>>>>> using the theme categories agreed by the IGF-MAG for the global event.
>>>>>> • To consider merging of workshops to allow more proposals to be
>>>>>> considered in the program.
>>>>>> • APNIC volunteered to produce a rough draft for consideration of
>>>>>> the group by mid next week.
>>>>>> • Rapid prototyping and feedback is required to get it into final
>>>>>> stage rather quickly to allow time for discussion about panelists and
>>>>>> facilitators. However, it was also acknowledged that equity cannot
>>>>>> precede quality and each year there will be a process of continued
>>>>>> improvement.
>>>>>> • That, if possible, there should be a meeting earlier to discuss
>>>>>> this draft program. Scheduling will be done via the email list.
>>>>>> • The local host, Ji-Young, gave an update of the logistical
>>>>>> arrangements:
>>>>>> • Encouraged the group to start making reservations soon and to
>>>>>> compare hotel prices online.
>>>>>> • Informed that the local secretariat is ready to launch a
>>>>>> sponsorship campaign. Those interested in sponsoring the event should
>>>>>> contact local secretariat soon.
>>>>>> • Keith gave a brief update of NetHui event in Wellington New
>>>>>> Zealand next week. Around 800 participants registered. He also noted
>>>>>> that in the CCNSO program of the next ICANN meeting in Durban, there
>>>>>> is a space promoted by .kr ccTLD to present about the APrIGF event.
>>>>>> • Cheryl gave an update about the discussion of regional track at
>>>>>> the global IGF. It is an ongoing process and will a subgroup will be
>>>>>> working in the next weeks.
>>>>>> ---
>>>>>> Best,
>>>>>> Pablo
>>>>>>
>>>>>> From: Sylvia Cadena <sylvia at apnic.net>
>>>>>> Date: Thursday, 4 July 2013 11:12 AM
>>>>>> To: Program Committee APrIGF <program at aprigf.asia>
>>>>>> Subject: [Rigf_program] Details for conference call Friday
>>>>>>
>>>>>> Hi again everyone,
>>>>>>
>>>>>> Pablo set up the conference call tomorrow on Webex, as per the
>>>>>> details below.
>>>>>>
>>>>>> Yannis will be traveling and she will not be able to join the call.
>>>>>>
>>>>>> Hope Yannis can share the minutes from the previous 2 conference
>>>>>> calls, as well as the regional-track subcommittee minutes to be able
>>>>>> to move forward on the issues ahead.
>>>>>>
>>>>>> If you have items to suggest to the agenda, please share them, so we
>>>>>> can consolidate an agenda for tomorrow. Here is a draft agenda for
>>>>>> your consideration.
>>>>>>
>>>>>> Draft Agenda:
>>>>>> -Agenda Bashing
>>>>>> -Review of Minutes
>>>>>> -Workshop Proposals Evaluation & Program
>>>>>> -Updates from Local Host
>>>>>> -National/Regional Session in Bali
>>>>>> -Update NetHui
>>>>>> -Reminder 10 July deadline to submit final proposals to global IGF
>>>>>> as described here http://www.intgovforum.org/cms/workshop-status-
>>>>>> -A.O.B
>>>>>>
>>>>>> All the best,
>>>>>>
>>>>>> Sylvia
>>>>>>
>>>>>> From: APNIC Web Meeting <messenger at webex.com>
>>>>>> Reply-To: "webex at apnic.net" <webex at apnic.net>
>>>>>> Date: Wednesday, 3 July 2013 11:44 AM
>>>>>> To: Pablo Hinojosa <pablo at apnic.net>
>>>>>> Subject: Meeting invitation: RIGF CALL
>>>>>>
>>>>>>
>>>>>> Hello ,
>>>>>>
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>>>>>> ISIF Asia Information Society Innovation Fund
>>>>>>
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>>>>>
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>>>>>
>>>>> --
>>>>> Professor Dr. Hong Xue
>>>>> Director of Institute for the Internet Policy & Law (IIPL)
>>>>> Beijing Normal University
>>>>> http://www.iipl.org.cn/
>>>>> 19 Xin Jie Kou Wai Street
>>>>> Beijing 100875 China
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