[Rigf_program] Notes from meeting about regional & national IGFs

Thu May 23 21:57:11 HKT 2013

Just got the attendance list from Farzaneh/Marilyn. Adding it down below
in the notes.

From:  Sylvia Cadena <sylvia at apnic.net>
Date:  Thursday, 23 May 2013 1:06 PM
To:  Regionaltrack <regionaltrack-bounces at intgovforum.org>, Igfregionals
<igfregionals at intgovforum.org>, Program Committee APrIGF
<program at aprigf.asia>
Cc:  Paul Wilson <pwilson at apnic.net>, Marilyn Cade
<marilynscade at hotmail.com>, Markus Kummer <Kummer at isoc.org>, Chengetai
Masango <cmasango at unog.ch>, Farzaneh BADII <FBADII at unog.ch>, Ricardo
Pedraza Barrios <ricardo.pedraza.barrios at gmail.com>
Subject:  Notes from meeting about regional & national IGFs

>Dear all, 
>
>My name is Sylvia Cadena (APNIC) and I've volunteer at the discussion
>group this morning to take notes. Notes below include Marilyn and Paul
>comments/notes and are a first attempt to summarize the discussion. If you
>know about someone working on a regional, national or thematic IGF
>initiative, please share this and encourage them to follow the existing
>mailing lists (as listed below) in the interest of openness and inclusion.
>My apologies if I've omitted any comments/concerns. Just 2 cents to
>contribute to the discussion.
>
>-------------------------------------------------------------------
>
>Notes  early session on regional & national IGFs
>
>-------------------------------------------------------------------
>
>Facilitated by Marilyn Cade & Paul Wilson.
>
>Participants: 26 people (full list of attendees to be shared later)

My apologies if I misspelled any name, but transcribing from the signing
sheet. I'm missing 2 people from my head count. Not sure if I've add them
to the remote participation list, please check if your name is in the
right place. Same about the information between the parenthesis, no
reflecting affiliation, but the IGF initiative they were sharing
information about.

Makane Faye (Africa IGF)
Izumi Aizu (APrIGF & Japan IGF)
Paul Wilson (APrIGF, other Pacific IGF initiatives)
Christine Arida (Arab IGF)
Subi Chaturvedi  (India IGF)
Patrick Ryan (Google, supporting/funding IGF initiatives)
Matthew Shears
Martin Boyle
Ana Neves
Chengetai Masango (IGF)
Dimitri Epstein 
Baher Esmat
Veronica Cretu (Moldova IGF)
Judy Okite 
Giacomo Mazzone (Italian IGF)
Brian Gutterman (IGF)
Anju Mangal (Pacific IGF initiatives)
Ana Neves (Portugal IGF)
Mikhail Komarov (Russia IGF)
Hartmut Glaser (Brasil IGF)
Susan Chalmers (NetHui)
Lorenzo Pupillo (Italian IGF)
Marilyn Cade (IGF USA)
Sylvia Cadena (APrIGF)

>
>Remote participants: 6 (full list of attendees to be shared later)

Hisham Aboulyazed
Keith Davisdon (NetHui)
Lorena Jacome (Palafi)
Nadine Karbach 
Ricardo Pedraza
Sandra Hofeichten

Lara Pace
Steve Agius
Stuart Hamilton

>
>-------------------------------------------------------------------
>
>Coordination mechanisms at the disposal of people interested in the
>regional, national & thematic IGF initiatives
>
>
>There are 2 mailing lists currently open to address issues related to
>regional & national IGFs as well as specific initiatives, such as youth.
>
>IGF Regionals: 
>http://mail.intgovforum.org/mailman/listinfo/igfregionals_intgovforum.org
>
>Farzaneh (secretariat) explained that this list operates since 2010. Is
>has been used to organized the inter-regional dialogue session. It
>includes regional initiatives, national initiatives, youth initiatives.
>
>Regional Track: Recently open by the secretariat to address the way in
>which the regional and national IGFs will be included into the global IGF
>agenda/program for 2013
>http://mail.intgovforum.org/mailman/listinfo/regionaltrack_intgovforum.org
>
>There is information about regional initiatives for 2013 in the following
>website, which we encourage ALL to update to make sure is updated
>http://www.intgovforum.org/cms/component/content/article/121-preparatory-p
>r
>ocess/1278-2013-calendar
>
>IMPORTANT NOTE: It is important for the MAG members recall that NOT all
>organizers/coordinators are MAG members and will not be up to date on MAG
>discussions, including decisions MAG took about not including workshop
>proposals from regional and national IGF initiatives. The Secretariat will
>assist in ensuring that we all get onto a single integrated list, so that
>the Coordinators/Organizers are fully informed and able to engage in
>planning.
>
>-------------------------------------------------------------------
>
>IGF initiatives organizational principles
>
>http://www.intgovforum.org/cms/igf-initiatives
>
>
>
>People organizing IGF initiatives at the regional, national or thematic
>level have to follow the following principles to be listed on the IGF
>website.
>
>Regional and national IGF initiatives should follow the principles and
>practices of open, inclusive, non commercial, and multi-stakeholder
>participation in both formulation of the initiative and in any other
>initiative related events.
>
>In order to be listed on the IGF website as an IGF initiative, IGF
>initiatives should provide the following information to the IGF
>Secretariat:
>
>1. A report of past activities indicating: the members of the initiative,
>description of the organizing process, description of how the
>multi-stakeholder model is maintained, published agenda and total number
>of attendees and a break down of attendance for each stakeholder group at
>the IGF initiatives meetings
>
>2. A list of members or main organizers comprising at least three
>representatives of different stakeholder groups
>
>3. A dedicated webpage or website, with a contact person and a working
>email address
>
>
>-------------------------------------------------------------------
>
>
>Concerns from the people attending the session where:
>
>- Move from reporting only into a more productive format for the dialogue
>- Need to keep a level of reporting for future reference using a common
>format
>- How the regional, national and thematic IGF initiatives will have
>visibility in the global IGF, how they will contribute to the discussions
>- How to bring back from the global IGF to the regional, national and
>thematic IGF iniatives
>- How to share experiences about the operation, management and
>sustainability of this initiatives
>- Need to retrieve proposals submitted by the regional, national and
>thematic IGF initiatives to make sure their organizers are included in
>this discussion
>- Having an opportunity for an off-record sharing of successes and
>failures discussion
>- Guided discussions based on a list of policy questions
>- How to preserve the fabric of the local, national and regional
>discussions
>- Identification of common and different themes addressed at the regional,
>national and thematic IGF initiatives (different interpretations of
>different issues)
>- Identification of tools and techniques used in the different spaces and
>exchange of experiences on what works and what doesn't work
>- Identification of ways to increase participation, expand their networks
>
>-------------------------------------------------------------------
>
>Quick round around to know a little bit about the status of regional,
>national and thematic IGF initiatives.
>
>
>Very short information shared about the Pacific IGF, LACIGF, NetHui,
>Italian IGF, Portugal IGF, East/West Africa IGFs, USA IGF, APrIGF.
>
>Coordinators/people involved should provide information to the secretariat
>to update the list/map.
>
>-------------------------------------------------------------------
>
>Proposals/recommendations agreed by the group
>
>
>- Move away from reporting only: Do the reporting prior to the global IGF
>using a common format that is saved/keep in the IGF website for future
>reference
>
>- Do a pre-IGF polling of regional initiatives (via coordinators and/or
>mailing lists) to identify themes (commonalities, differences and
>diversity of interpretations). Open to all initiatives, remote
>participation should be provided.
>
>- Pre-IGF half-day working session to share regional initiative
>experiences and successes, also organizational issues such as program
>structure and committees, how to conduct/manage the events, logistics,
>funding, etc.
>
>- Identify members of the regional/national IGF initiatives as speakers in
>the different workshops/main sessions, based on when there is a 'fit'
>between work within the Initiative and 'fit' to the workshop or main
>topic.
>
>- Participants on this regional, national, thematic group to attend
>workshops and sessions during the week, to have an eye to identify during
>the week the content that link to regional/national contexts to bring back
>from the global IGF to the regional/national discussions to participate in
>IGF workshops and other sessions, to bring relevant content from regional
>initiatives into those sessions.
>
>- Secure one or two time slots in the IGF agenda (one at the beginning of
>the week, the other one at the end) with the clear purpose to focus on
>issues of common or special interest arising from IGF initiatives.
>
>- At the taking stock main session share a summary of the main findings
>from the above listed sessions plus the regional content identified during
>the main sessions.
>
>- Update list of 2013 IGF initiatives, existing reports, people involved
>to be provided to the secretariat for future reference, follow up and
>inclusiveness
>
>------------------------------------------------------------------
>
>
>
>
>
>
>Sylvia Cadena  |  Community Awards and Grants Specialist |
>sylvia at apnic.net
>ISIF  Asia Information Society Innovation Fund
>
>Asia Pacific Network Information Centre (APNIC)
>6 Cordelia Street, South Brisbane, QLD,  4101 Australia | PO Box 3646
>Tel: +61 7 3858 3100 |  Fax: +61 7  3858 3199
>http://www.apnic.net | http://www.isif.asia
>
>
>sip: sylvia at voip.apnic.net
>skype: sylviacadena
>https://www.facebook.com/ISIF.asia
>http://gplusme.at/ISIFAsia
>Twitter @ISIF_Asia
>
>* Sent by email to save paper. Print only if necessary.
>
>
>
>

-- 

Sylvia Cadena  |  Community Awards and Grants Specialist | sylvia at apnic.net
ISIF  Asia Information Society Innovation Fund

Asia Pacific Network Information Centre (APNIC)
6 Cordelia Street, South Brisbane, QLD,  4101 Australia | PO Box 3646
Tel: +61 7 3858 3100 |  Fax: +61 7  3858 3199
http://www.apnic.net | http://www.isif.asia

sip: sylvia at voip.apnic.net
skype: sylviacadena
https://www.facebook.com/ISIF.asia
http://gplusme.at/ISIFAsia
Twitter @ISIF_Asia

* Sent by email to save paper. Print only if necessary.

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