[Rigf_program] Notes from meeting about regional & national IGFs

[Paul Wilson]

Thanks for these notes Sylvia.

I've got nothing to add, but very interested in any thoughts, questions, suggestions.

all the best, 

Paul.


  
On 23/05/2013, at 9:06 PM, Sylvia Cadena <sylvia at apnic.net> wrote:

> Dear all, 
> 
> My name is Sylvia Cadena (APNIC) and I've volunteer at the discussion
> group this morning to take notes. Notes below include Marilyn and Paul
> comments/notes and are a first attempt to summarize the discussion. If you
> know about someone working on a regional, national or thematic IGF
> initiative, please share this and encourage them to follow the existing
> mailing lists (as listed below) in the interest of openness and inclusion.
> My apologies if I've omitted any comments/concerns. Just 2 cents to
> contribute to the discussion.
> 
> -------------------------------------------------------------------
> 
> Notes ­ early session on regional & national IGFs
> 
> 
> -------------------------------------------------------------------
> 
> Facilitated by Marilyn Cade & Paul Wilson.
> 
> Participants: 26 people (full list of attendees to be shared later)
> 
> Remote participants: 6 (full list of attendees to be shared later)
> 
> -------------------------------------------------------------------
> 
> Coordination mechanisms at the disposal of people interested in the
> regional, national & thematic IGF initiatives
> 
> 
> There are 2 mailing lists currently open to address issues related to
> regional & national IGFs as well as specific initiatives, such as youth.
> 
> IGF Regionals: 
> http://mail.intgovforum.org/mailman/listinfo/igfregionals_intgovforum.org
> 
> Farzaneh (secretariat) explained that this list operates since 2010. Is
> has been used to organized the inter-regional dialogue session. It
> includes regional initiatives, national initiatives, youth initiatives.
> 
> Regional Track: Recently open by the secretariat to address the way in
> which the regional and national IGFs will be included into the global IGF
> agenda/program for 2013
> http://mail.intgovforum.org/mailman/listinfo/regionaltrack_intgovforum.org
> 
> There is information about regional initiatives for 2013 in the following
> website, which we encourage ALL to update to make sure is updated
> http://www.intgovforum.org/cms/component/content/article/121-preparatory-pr
> ocess/1278-2013-calendar
> 
> IMPORTANT NOTE: It is important for the MAG members recall that NOT all
> organizers/coordinators are MAG members and will not be up to date on MAG
> discussions, including decisions MAG took about not including workshop
> proposals from regional and national IGF initiatives. The Secretariat will
> assist in ensuring that we all get onto a single integrated list, so that
> the Coordinators/Organizers are fully informed and able to engage in
> planning.
> 
> -------------------------------------------------------------------
> 
> IGF initiatives organizational principles
> 
> http://www.intgovforum.org/cms/igf-initiatives
> 
> 
> 
> People organizing IGF initiatives at the regional, national or thematic
> level have to follow the following principles to be listed on the IGF
> website.
> 
> Regional and national IGF initiatives should follow the principles and
> practices of open, inclusive, non commercial, and multi-stakeholder
> participation in both formulation of the initiative and in any other
> initiative related events.
> 
> In order to be listed on the IGF website as an IGF initiative, IGF
> initiatives should provide the following information to the IGF
> Secretariat:
> 
> 1. A report of past activities indicating: the members of the initiative,
> description of the organizing process, description of how the
> multi-stakeholder model is maintained, published agenda and total number
> of attendees and a break down of attendance for each stakeholder group at
> the IGF initiatives meetings
> 
> 2. A list of members or main organizers comprising at least three
> representatives of different stakeholder groups
> 
> 3. A dedicated webpage or website, with a contact person and a working
> email address
> 
> 
> -------------------------------------------------------------------
> 
> 
> Concerns from the people attending the session where:
> 
> - Move from reporting only into a more productive format for the dialogue
> - Need to keep a level of reporting for future reference using a common
> format
> - How the regional, national and thematic IGF initiatives will have
> visibility in the global IGF, how they will contribute to the discussions
> - How to bring back from the global IGF to the regional, national and
> thematic IGF iniatives
> - How to share experiences about the operation, management and
> sustainability of this initiatives
> - Need to retrieve proposals submitted by the regional, national and
> thematic IGF initiatives to make sure their organizers are included in
> this discussion
> - Having an opportunity for an off-record sharing of successes and
> failures discussion
> - Guided discussions based on a list of policy questions
> - How to preserve the fabric of the local, national and regional
> discussions
> - Identification of common and different themes addressed at the regional,
> national and thematic IGF initiatives (different interpretations of
> different issues)
> - Identification of tools and techniques used in the different spaces and
> exchange of experiences on what works and what doesn't work
> - Identification of ways to increase participation, expand their networks
> 
> -------------------------------------------------------------------
> 
> Quick round around to know a little bit about the status of regional,
> national and thematic IGF initiatives.
> 
> 
> Very short information shared about the Pacific IGF, LACIGF, NetHui,
> Italian IGF, Portugal IGF, East/West Africa IGFs, USA IGF, APrIGF.
> 
> Coordinators/people involved should provide information to the secretariat
> to update the list/map.
> 
> -------------------------------------------------------------------
> 
> Proposals/recommendations agreed by the group
> 
> 
> - Move away from reporting only: Do the reporting prior to the global IGF
> using a common format that is saved/keep in the IGF website for future
> reference
> 
> - Do a pre-IGF polling of regional initiatives (via coordinators and/or
> mailing lists) to identify themes (commonalities, differences and
> diversity of interpretations). Open to all initiatives, remote
> participation should be provided.
> 
> - Pre-IGF half-day working session to share regional initiative
> experiences and successes, also organizational issues such as program
> structure and committees, how to conduct/manage the events, logistics,
> funding, etc.
> 
> - Identify members of the regional/national IGF initiatives as speakers in
> the different workshops/main sessions, based on when there is a 'fit'
> between work within the Initiative and 'fit' to the workshop or main topic.
> 
> - Participants on this regional, national, thematic group to attend
> workshops and sessions during the week, to have an eye to identify during
> the week the content that link to regional/national contexts to bring back
> from the global IGF to the regional/national discussions to participate in
> IGF workshops and other sessions, to bring relevant content from regional
> initiatives into those sessions.
> 
> - Secure one or two time slots in the IGF agenda (one at the beginning of
> the week, the other one at the end) with the clear purpose to focus on
> issues of common or special interest arising from IGF initiatives.
> 
> - At the taking stock main session share a summary of the main findings
> from the above listed sessions plus the regional content identified during
> the main sessions.
> 
> - Update list of 2013 IGF initiatives, existing reports, people involved
> to be provided to the secretariat for future reference, follow up and
> inclusiveness
> 
> ------------------------------------------------------------------
> 
> 
> 
> 
> 
> 
> Sylvia Cadena  |  Community Awards and Grants Specialist | sylvia at apnic.net
> ISIF  Asia Information Society Innovation Fund
> 
> Asia Pacific Network Information Centre (APNIC)
> 6 Cordelia Street, South Brisbane, QLD,  4101 Australia | PO Box 3646
> Tel: +61 7 3858 3100 |  Fax: +61 7  3858 3199
> http://www.apnic.net | http://www.isif.asia
> 
> 
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