[Rigf_program] [Igfregionals] Notes from meeting about regional & national IGFs

Thu Jun 27 15:43:23 HKT 2013

Thank you Sylvia, looking forward to hearing from the secretariat about the call.
Best,
Andrea

From: Sylvia Cadena <sylvia at apnic.net<mailto:sylvia at apnic.net>>
Date: Thursday, June 27, 2013 12:40 AM
To: Andrea Beccalli <andrea.beccalli at icann.org<mailto:andrea.beccalli at icann.org>>
Cc: Regionaltrack <regionaltrack-bounces at intgovforum.org<mailto:regionaltrack-bounces at intgovforum.org>>, Igfregionals <igfregionals at intgovforum.org<mailto:igfregionals at intgovforum.org>>, Program Committee APrIGF <program at aprigf.asia<mailto:program at aprigf.asia>>, Ricardo Pedraza Barrios <ricardo.pedraza.barrios at gmail.com<mailto:ricardo.pedraza.barrios at gmail.com>>, Markus Kummer <Kummer at isoc.org<mailto:Kummer at isoc.org>>, Chengetai Masango <cmasango at unog.ch<mailto:cmasango at unog.ch>>
Subject: Re: [Igfregionals] Notes from meeting about regional & national IGFs

I'm sorry Andrea… I'm not organizing the call, the IGF secretariat is. I was just asking if there was any progress in the discussions on the mailing lists…

I'm also looking forward to join the call, once the secretariat has shared the details.

All the best,

Sylvia

From: andrea <andrea.beccalli at icann.org<mailto:andrea.beccalli at icann.org>>
Date: Thursday, 27 June 2013 12:11 AM
To: Sylvia Cadena <sylvia at apnic.net<mailto:sylvia at apnic.net>>
Cc: Regionaltrack <regionaltrack-bounces at intgovforum.org<mailto:regionaltrack-bounces at intgovforum.org>>, Igfregionals <igfregionals at intgovforum.org<mailto:igfregionals at intgovforum.org>>, Program Committee APrIGF <program at aprigf.asia<mailto:program at aprigf.asia>>, Ricardo Pedraza Barrios <ricardo.pedraza.barrios at gmail.com<mailto:ricardo.pedraza.barrios at gmail.com>>, Markus Kummer <Kummer at isoc.org<mailto:Kummer at isoc.org>>, Chengetai Masango <cmasango at unog.ch<mailto:cmasango at unog.ch>>
Subject: Re: [Igfregionals] Notes from meeting about regional & national IGFs

Dear Sylvia,

I am interested in joining the call keep me posted with the details.

Best,

Andrea Beccalli

Stakeholder Engagement Manager - Europe

ICANN

Rond Point Schuman 6,

1st floor

B-1040 Brussels

Belgium

Mobile: +32 4 95 38 55 34

Email: andrea.beccalli at icann.org<mailto:petya.minkova at icann.org>

On Thu, May 23, 2013 at 1:06 PM, Sylvia Cadena <sylvia at apnic.net<mailto:sylvia at apnic.net>> wrote:
Dear all,

My name is Sylvia Cadena (APNIC) and I've volunteer at the discussion
group this morning to take notes. Notes below include Marilyn and Paul
comments/notes and are a first attempt to summarize the discussion. If you
know about someone working on a regional, national or thematic IGF
initiative, please share this and encourage them to follow the existing
mailing lists (as listed below) in the interest of openness and inclusion.
My apologies if I've omitted any comments/concerns. Just 2 cents to
contribute to the discussion.

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Notes  early session on regional & national IGFs

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Facilitated by Marilyn Cade & Paul Wilson.

Participants: 26 people (full list of attendees to be shared later)

Remote participants: 6 (full list of attendees to be shared later)

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Coordination mechanisms at the disposal of people interested in the
regional, national & thematic IGF initiatives

There are 2 mailing lists currently open to address issues related to
regional & national IGFs as well as specific initiatives, such as youth.

IGF Regionals:
http://mail.intgovforum.org/mailman/listinfo/igfregionals_intgovforum.org

Farzaneh (secretariat) explained that this list operates since 2010. Is
has been used to organized the inter-regional dialogue session. It
includes regional initiatives, national initiatives, youth initiatives.

Regional Track: Recently open by the secretariat to address the way in
which the regional and national IGFs will be included into the global IGF
agenda/program for 2013
http://mail.intgovforum.org/mailman/listinfo/regionaltrack_intgovforum.org

There is information about regional initiatives for 2013 in the following
website, which we encourage ALL to update to make sure is updated
http://www.intgovforum.org/cms/component/content/article/121-preparatory-pr
ocess/1278-2013-calendar<http://www.intgovforum.org/cms/component/content/article/121-preparatory-process/1278-2013-calendar>

IMPORTANT NOTE: It is important for the MAG members recall that NOT all
organizers/coordinators are MAG members and will not be up to date on MAG
discussions, including decisions MAG took about not including workshop
proposals from regional and national IGF initiatives. The Secretariat will
assist in ensuring that we all get onto a single integrated list, so that
the Coordinators/Organizers are fully informed and able to engage in
planning.

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IGF initiatives organizational principles

http://www.intgovforum.org/cms/igf-initiatives

People organizing IGF initiatives at the regional, national or thematic
level have to follow the following principles to be listed on the IGF
website.

Regional and national IGF initiatives should follow the principles and
practices of open, inclusive, non commercial, and multi-stakeholder
participation in both formulation of the initiative and in any other
initiative related events.

In order to be listed on the IGF website as an IGF initiative, IGF
initiatives should provide the following information to the IGF
Secretariat:

1. A report of past activities indicating: the members of the initiative,
description of the organizing process, description of how the
multi-stakeholder model is maintained, published agenda and total number
of attendees and a break down of attendance for each stakeholder group at
the IGF initiatives meetings

2. A list of members or main organizers comprising at least three
representatives of different stakeholder groups

3. A dedicated webpage or website, with a contact person and a working
email address

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Concerns from the people attending the session where:

- Move from reporting only into a more productive format for the dialogue
- Need to keep a level of reporting for future reference using a common
format
- How the regional, national and thematic IGF initiatives will have
visibility in the global IGF, how they will contribute to the discussions
- How to bring back from the global IGF to the regional, national and
thematic IGF iniatives
- How to share experiences about the operation, management and
sustainability of this initiatives
- Need to retrieve proposals submitted by the regional, national and
thematic IGF initiatives to make sure their organizers are included in
this discussion
- Having an opportunity for an off-record sharing of successes and
failures discussion
- Guided discussions based on a list of policy questions
- How to preserve the fabric of the local, national and regional
discussions
- Identification of common and different themes addressed at the regional,
national and thematic IGF initiatives (different interpretations of
different issues)
- Identification of tools and techniques used in the different spaces and
exchange of experiences on what works and what doesn't work
- Identification of ways to increase participation, expand their networks

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Quick round around to know a little bit about the status of regional,
national and thematic IGF initiatives.

Very short information shared about the Pacific IGF, LACIGF, NetHui,
Italian IGF, Portugal IGF, East/West Africa IGFs, USA IGF, APrIGF.

Coordinators/people involved should provide information to the secretariat
to update the list/map.

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Proposals/recommendations agreed by the group

- Move away from reporting only: Do the reporting prior to the global IGF
using a common format that is saved/keep in the IGF website for future
reference

- Do a pre-IGF polling of regional initiatives (via coordinators and/or
mailing lists) to identify themes (commonalities, differences and
diversity of interpretations). Open to all initiatives, remote
participation should be provided.

- Pre-IGF half-day working session to share regional initiative
experiences and successes, also organizational issues such as program
structure and committees, how to conduct/manage the events, logistics,
funding, etc.

- Identify members of the regional/national IGF initiatives as speakers in
the different workshops/main sessions, based on when there is a 'fit'
between work within the Initiative and 'fit' to the workshop or main topic.

- Participants on this regional, national, thematic group to attend
workshops and sessions during the week, to have an eye to identify during
the week the content that link to regional/national contexts to bring back
from the global IGF to the regional/national discussions to participate in
IGF workshops and other sessions, to bring relevant content from regional
initiatives into those sessions.

- Secure one or two time slots in the IGF agenda (one at the beginning of
the week, the other one at the end) with the clear purpose to focus on
issues of common or special interest arising from IGF initiatives.

- At the taking stock main session share a summary of the main findings
from the above listed sessions plus the regional content identified during
the main sessions.

- Update list of 2013 IGF initiatives, existing reports, people involved
to be provided to the secretariat for future reference, follow up and
inclusiveness

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Sylvia Cadena  |  Community Awards and Grants Specialist | sylvia at apnic.net<mailto:sylvia at apnic.net>
ISIF  Asia Information Society Innovation Fund

Asia Pacific Network Information Centre (APNIC)
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_______________________________________________
Igfregionals mailing list
Igfregionals at intgovforum.org<mailto:Igfregionals at intgovforum.org>
http://mail.intgovforum.org/mailman/listinfo/igfregionals_intgovforum.org

--

Sylvia Cadena  |  Community Awards and Grants Specialist | sylvia at apnic.net<mailto:sylvia at apnic.net>
ISIF  Asia Information Society Innovation Fund

Asia Pacific Network Information Centre (APNIC)
6 Cordelia Street, South Brisbane, QLD,  4101 Australia | PO Box 3646
Tel: +61 7 3858 3100 |  Fax: +61 7  3858 3199
http://www.apnic.net | http://www.isif.asia

sip: sylvia at voip.apnic.net<mailto:sylvia at voip.apnic.net>
skype: sylviacadena
https://www.facebook.com/ISIF.asia
http://gplusme.at/ISIFAsia
Twitter @ISIF_Asia

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